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Administrative Assistant

American Technologies

This is a Contract position in San Antonio, TX posted March 15, 2023.


ATI Restoration, LLC is a national leader in construction restoration. ATI takes pride in assisting all of our customers and clientsno project is too big or too small. We are adding to our teams and have an immediate opening for an Administrative Assistant in our San Antonio, TXoffice.

We are looking for someone who understands and is familiar with
24/7 EMERGENCY SERVICES. Someone who has a sense of urgency and can work in a fast-paced environment. This person must be flexible and be able to support various divisions at any given time with or without notice. Must be able to effectively time manage their desk on their own so deadlines or meeting deadlines are never missed. This position requires an individual who can work independently and has initiative. We also want someone who is a strong communicator and is not afraid to ask for help either.

Administrative Assistant Job Description:

  • Provide administrative assistance to Regional Mgr., Office Mgr., and Project Management Team
  • Subcontractor vetting and certification (RMIS champion)
  • AR calls
  • Field payroll processing (Econz)
  • Greet and direct incoming clients, vendors, and deliveries
  • Answer and direct incoming calls
  • AR processing of subcontractor and credit account invoices
  • New lead intake including but not limited to:
  • Emergency service dispatching
  • Assign jobs to Project Directors
  • Accepting assignments in various TPA platforms
  • Schedule program rebuild inspections
  • Interface with external and internal clients
  • Scanning and managing electronic document/files
  • Perform quality control calls and resolutions
  • Job tracking updates
  • Perform other duties as assigned

Requirements and Qualifications:

  • Proficient in MS Office (Word and Excel)
  • 2+ years experience in an administrative support role or receptionist role
  • Interpersonal skills and customer service experience
  • Verbal and written communication skills to interact clearly with customers, vendors, and other employees
  • Organizational and time management skills
  • Ability to work in a fast-paced environment
  • Quick-study and technology savvy

**Industry/Restoration/Construction experience is a plus

***Bilingual (English/Spanish) a plus***

Limitations and Disclaimer:
The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, this job description does not establish a contract for employment and the content is subject to be changed, modified, or deleted at the discretion of the Company. In compliance with the Americans with Disability Act (ADA) of 1990, the Company will make reasonable accommodations with those individuals with a disability as defined by the ADA.

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, religion, color, sex (including childbirth, breastfeeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability or any other protected status in accordance with all applicable federal, state and local laws. This policy extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.